Field service software cost for 1 user vs 5 users
✔ Last verified 2026-10-25✔ Prices linked to vendor sources✔ Our methodologyAffiliate disclosure
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Updated 2026-10-26. Most field service software is sold by plan, and plans include a set number of users. A price that looks cheap for one owner-operator can jump when you add a crew. This table shows what each tool we cover costs for 1 user and for 5 users, using only prices published on each vendor's own pricing page (as recorded on each tool page; LawnPro checked 2026-10-26). Where a vendor doesn't publish a price or a per-user rate, we write unknown and don't estimate it.
How we worked it out
- "User" means anyone who needs their own login (owner, office staff, field techs). Vendors name these differently (users, employee logins, providers, mobile licenses, sub-users); the notes column says which.
- For each headcount we pick the cheapest published plan that includes that many users, or a lower plan plus published extra-user fees when the vendor says extra users can be added to it. The only computed figure is QuoteIQ (plan price + $25/mo extra user).
- Prices are per month before tax, card processing fees and add-ons. "Annual" means the monthly rate when billed annually; "monthly" means no-commitment monthly billing.
- Feature differences between plans are not priced in: the cheapest 5-user plan may lack features you need. Check each tool page.
- Time-limited promos (for example Jobber's promo pricing ending Oct 30, 2026) are left out.
Cost at 1 user vs 5 users
| Tool | 1 user | 5 users | Assumptions / notes |
|---|---|---|---|
| Jobber | Core: $29/mo annual, $49/mo monthly | Connect 5-user tier: $149/mo annual, $199/mo monthly (Grow 5-user: $229 / $299) | Published 5-user tier prices; no arithmetic. Core + 4 extra users at $29 not computed (vendor doesn't say extra users are available on Core). |
| Housecall Pro | Basic: $59/mo annual, $79/mo monthly | Essentials (5 users included): $149/mo annual, $189/mo monthly | Published plan prices; no extra-user price on Basic, so 1→5 means moving to Essentials. |
| Kickserv | Start (5 users included): $60/mo annual, $75/mo monthly | Same plan: $60/mo annual, $75/mo monthly | 5 users included, so 1 and 5 users cost the same. |
| QuoteIQ | Essentials (1 user): $29.99/mo monthly ($299.99/yr annual) | Pro (4 users) + 1 extra user: $199.99 + $25 = $224.99/mo monthly; or Elite (10 users) $299.99/mo | Arithmetic: published Pro price + published $25/mo extra-user fee. Annual billing of the extra user not published, so annual 5-user cost not computed. |
| LawnPro | Solo: free (up to 25 customers) | Grow (7 employee logins): $129/mo monthly, $99/mo annual | Startup lists 3 employee logins, so 5 people need Grow. Whether the owner counts as one of the employee logins is not stated. |
| GorillaDesk | Basic: $49/mo (1 route) | Basic: $49/mo (1 route) | Users are free; priced per route. Assumes all 5 users share 1 route. Each added route costs extra (Basic +$50 for routes 2-3). |
| Skimmer | Getting Started: $1/serviced location/mo, minimum $49/mo | Same: $1/serviced location/mo, minimum $49/mo | Unlimited techs and admins; cost depends on pool count, not users. |
| ResponsiBid | Startup: free (1 admin user) | Scaling (1 admin + unlimited sub-users): $179/mo | Assumes the 4 extra people can be sub-users rather than admins. Annual prices not published. |
| BookingKoala | Starter: from $27/mo (up to 5 providers or 5 GB) | Starter: from $27/mo (5 providers) | Billed by providers (each team member counts as one) or storage; assumes your 5 users are providers within Starter's limit. 'From' price; annual not published. |
| LMN | Starter: from $297/mo monthly (1 office + 5 crew licenses) + one-time onboarding fee (unpublished) | Same: from $297/mo + onboarding fee | 6 licenses included. Onboarding fee unknown, so first-year total not computed. |
| Service Autopilot | Startup: $49/mo (annual subscription; 1 business user + 1 mobile license) | Pro Plus (1 business user + 5 mobile licenses): $499/mo (annual subscription) | Only annual rates published; extra mobile license price unpublished, so Startup/Pro + extra licenses not computed. Assumes your 5 users = 1 office user + field staff on mobile licenses. |
| Yardbook | Starter: free (employee access included) | unknown | No per-user pricing or user limits published; paid plans $34.99/$49.99/mo (annual) don't state user counts. |
| Workiz | unknown | unknown | Workiz doesn't publish plan prices (request pricing). |
Swipe sideways to see every column →
Sources: each tool's vendor pricing page, linked on its tool page. "unknown" = not published. Checked 2026-10-24 to 2026-10-26.
What stands out
- Flat for a crew: Kickserv ($60/mo annual), GorillaDesk ($49/mo, 1 route), BookingKoala (from $27/mo) and Skimmer (per pool) cost the same at 1 or 5 users.
- Free for one, paid for five: LawnPro (free → $129/mo) and ResponsiBid (free → $179/mo).
- Biggest jump: Service Autopilot goes from $49/mo to $499/mo (annual rates) because extra mobile license prices aren't published.
- Jobber vs Housecall Pro at 5 users: both $149/mo billed annually (Connect 5-user vs Essentials).
Related: Jobber vs Housecall Pro · Jobber alternatives · best lawn care software · software buying checklist · lawn care tools
FAQ
Which field service software is cheapest for 5 users?
Of published prices checked 2026-10-24 to 2026-10-26: BookingKoala Starter from $27/mo (5 providers), GorillaDesk Basic $49/mo for 1 route with unlimited users, Skimmer from $49/mo (priced per pool), and Kickserv Start $60/mo billed annually ($75 monthly) with 5 users included.
How much does Jobber cost for 5 users?
Jobber lists a 5-user Connect tier at $149/mo billed annually or $199/mo monthly, and 5-user Grow at $229/mo annually or $299/mo monthly (checked 2026-10-26, excluding the promo ending Oct 30, 2026).
Which tools don't publish per-user pricing?
Workiz publishes no plan prices. Yardbook doesn't publish user limits or per-user prices. Housecall Pro, Kickserv, LawnPro, LMN and Service Autopilot don't publish an extra-user price below their top tiers (Housecall Pro lists $35/mo per extra user on MAX).