BookingKoala: pricing and features
✔ Last verified 2026-10-25✔ Prices linked to vendor sources✔ Our methodologyAffiliate disclosure
We may earn a commission if you buy through some links on this site. It doesn’t change our rankings. Disclosure
Best for Cleaning and home-service businesses that want customers to book and pay online through their own website
Starting price From $27/mo (Starter, 5 providers or 5 GB)
Pros
- Website builder and online booking forms included from Starter ($27/mo)
- No contracts or setup fee; cancel any time
- Hiring module (applicant forms, quizzes, contracts) built in
Cons
- Annual pricing and card processing rates not published
- SMS notifications, GPS clock in/out and advanced reports start on Growing ($57/mo)
- QuickBooks integration and route optimization not listed on the pricing page
Plans
| Plan | Users | Monthly | Annual |
|---|---|---|---|
| Starter | 5 providers or 5 GB | From $27/mo | unknown (not published) |
| Growing | 15 providers or 15 GB | From $57/mo | unknown (not published) |
| Premium | 50 providers or 50 GB; Campaigns 5,000 contacts | From $197/mo | unknown (not published) |
| Larger Premium tiers | From 60 providers or 60 GB, 10,000 contacts | $237-$597/mo (pricing calculator) | unknown (not published) |
Who it's for
BookingKoala's home page lists the industries it's set up for. Cleaning leads the list: home cleaning, office cleaning, post-construction, carpet cleaning, window cleaning, pool cleaning and gutter cleaning, plus lawn care, car wash, moving, pet grooming, dog walking, salons and other appointment businesses. Its pricing page defines a provider as "someone that performs the service, which can be a maid, a dog walker, a barber, tutors."
It's built around customers booking online. Every plan includes a website builder with themes, your own domain, customizable booking forms with real-time availability, and customer, provider and admin dashboards. Features we confirmed on its features page: pricing by quantity, hours or packages; multi-location pricing and sales tax by zip code; recurring appointments; an accept/decline option so providers confirm jobs; expedited same-day fees; invoicing; email and text campaigns with A/B testing; and a hiring module with applicant forms, auto-graded quizzes and signed contracts. Growing ($57/mo) adds advanced reports, referrals and ratings, gift cards, GPS clock in/out and SMS notifications. Premium ($197/mo) adds Campaigns (5,000 contacts), multi-step forms, daily discounts, multilingual and funnels.
How it compares
BookingKoala centers on online booking and your website. The other tools we track center on quoting, dispatch and field work. Here's how the published facts compare (all checked 2026-10-26):
| BookingKoala | Jobber | Housecall Pro | Kickserv | |
|---|---|---|---|---|
| Starting price | Starter: From $27/mo / unknown (not published) Growing: From $57/mo / unknown (not published) | Core: $49/mo / $29/mo billed annually (promo $21/mo for 12 months, ends Oct 30, 2026) Connect: $139/mo / $99/mo billed annually (promo $70/mo for 12 months, ends Oct 30, 2026) | Basic: $79/mo / $59/mo billed annually Essentials: $189/mo / $149/mo billed annually | Start: $75/mo / $60/mo billed annually Run: $149/mo / $119/mo billed annually |
| Users / billing unit | Priced by providers (each team member counts as one) or monthly storage; Premium also by Campaigns contacts. No automatic upgrade: you upgrade manually when you hit a limit | $29/mo each | $35/mo per additional user (MAX) | Users included per plan (5 / 10 / 20); every employee added counts as a user; per-user add-on price not published |
| Free trial | 14 days (pricing page FAQ: charged only after the trial ends; switch plans during it); 30 days when signing up through a BookingKoala affiliate link, per bookingkoala.com/30-days/. Card requirement: unknown | 14 days on Grow plan, no credit card | 14 days on MAX plan, no credit card | 30 days per pricing page (landscaping page says 14 days); no credit card required |
| Contract | No contracts or commitments; cancel any time from inside your account. No setup fee. Annual billing: not published | Monthly no-commitment, 1-year monthly, or annual prepaid options | No long-term contract required | No contract; cancel any time. Annual prepay saves 20% (annual subscriptions not pro-rated or refundable) |
| Routing | Calendar map view and GPS clock in/out (Growing and up) listed; route optimization not listed | Routing listed in features (plan availability: see vendor table) | Routes on Essentials; route optimization on MAX | Dispatch mapping, GPS check-ins and automated scheduling on Run and up; route optimization not listed |
| Chemical/material tracking | unknown | unknown | unknown | unknown (expense tracking on all plans) |
| QuickBooks | unknown (not listed on pricing page; integrations listed: Zapier, Stripe, Google Analytics) | QuickBooks Online and Xero sync (Connect and up) | QuickBooks Online sync (Essentials and up) | QuickBooks Online on all plans; QuickBooks Desktop $50/mo extra (Run and up) |
| Payment fees | unknown (Stripe listed among integrations; card and cash/check payments supported; processing rates not published) | 2.9% + 30¢ online; 2.7% + 30¢ Tap to Pay; ACH 1% | From 2.59%; bank payments 1% | Tap to Pay 2.9% + 30¢; other online card payments 3.9% + 30¢ (some Amex 5.2% + 30¢); ACH 1% + 30¢. 5% subscription discount (Kickback) if you process $1,000+/mo (Start), $2,000+ (Run), $3,000+ (Scale) |
| Rating | unknown | unknown | unknown | unknown |
| Source | vendor page vendor page vendor page vendor page | vendor page vendor page | vendor page vendor page | vendor page vendor page |
Swipe sideways to see every tool →
Prices as published (monthly no-commitment / annual where shown). "unknown" = not published. Checked 2026-10-25.
- Jobber starts at $29/mo billed annually ($49/mo monthly) for 1 user and lists QuickBooks Online and Xero sync from Connect. BookingKoala Starter is $27/mo and counts up to 5 providers, but it doesn't list QuickBooks.
- Housecall Pro includes online booking from Basic ($59/mo annually, 1 user) and route optimization on MAX. See Housecall Pro pricing.
- Kickserv includes 5 users on Start ($60/mo annually, $75/mo monthly) and QuickBooks Online on every plan.
- ResponsiBid is a quoting tool, not a CRM, and it's popular with window and exterior cleaners who want instant online quotes.
Window cleaner? See best window cleaning software and Jobber alternatives.
Key facts
- Trial: 14 days (pricing page FAQ: charged only after the trial ends; switch plans during it); 30 days when signing up through a BookingKoala affiliate link, per bookingkoala.com/30-days/. Card requirement: unknown
- Contract: No contracts or commitments; cancel any time from inside your account. No setup fee. Annual billing: not published
- Extra users/units: Priced by providers (each team member counts as one) or monthly storage; Premium also by Campaigns contacts. No automatic upgrade: you upgrade manually when you hit a limit
- Routing: Calendar map view and GPS clock in/out (Growing and up) listed; route optimization not listed
- Payments: unknown (Stripe listed among integrations; card and cash/check payments supported; processing rates not published)
- Rating: unknown
Sources: https://bookingkoala.com/pricing/ https://bookingkoala.com/features/ https://bookingkoala.com/ https://bookingkoala.com/30-days/