Best window cleaning business software for small crews
✔ Last verified 2026-10-22✔ Prices linked to vendor sources✔ Our methodologyAffiliate disclosure
Window cleaning work is mostly quoting and repeat visits: you price by panes, stories, screens and extras, then put good customers on a 4-, 8- or 12-week cycle. Below are the US tools with public pricing that we could verify for window cleaners, plus one quoting-only tool many window cleaners pair with a CRM. Every price comes from the vendor's own page, checked 2026-10-22.
| Jobber | Housecall Pro | ResponsiBid | |
|---|---|---|---|
| Starting price | Core: $49/mo / $29/mo billed annually (promo $21/mo for 12 months, ends Oct 30, 2026) Connect: $139/mo / $99/mo billed annually (promo $70/mo for 12 months, ends Oct 30, 2026) | Basic: $79/mo / $59/mo billed annually Essentials: $189/mo / $149/mo billed annually | Startup: Free / unknown Scaling: $179/mo / unknown |
| Users / billing unit | $29/mo each | $35/mo per additional user (MAX) | 1 admin user; unlimited sub-users on Scaling and Pro |
| Free trial | 14 days on Grow plan, no credit card | 14 days on MAX plan, no credit card | Free Startup plan; free demo offered; trial length unknown |
| Contract | Monthly no-commitment, 1-year monthly, or annual prepaid options | No long-term contract required | Cancel anytime, no long-term contracts; one-time setup fee (amount not published); seasonal pause $50/mo for up to 4 months/yr on monthly plans |
| Routing | Routing listed in features (plan availability: see vendor table) | Routes on Essentials; route optimization on MAX | CrewCal scheduling intelligence and customer self-scheduling (Pro); schedules into a connected CRM calendar (Scaling and Pro) |
| Chemical/material tracking | unknown | unknown | Not listed (quoting/sales tool) |
| QuickBooks | QuickBooks Online and Xero sync (Connect and up) | QuickBooks Online sync (Essentials and up) | unknown (not on pricing page; connects to CRMs such as Jobber and Housecall Pro) |
| Payment fees | 2.9% + 30¢ online; 2.7% + 30¢ Tap to Pay; ACH 1% | From 2.59%; bank payments 1% | unknown (PayPal deposits listed on Pro) |
| Rating | unknown | unknown | unknown |
| Source | vendor page vendor page | vendor page vendor page | vendor page |
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Prices as published (monthly no-commitment / annual where shown). "unknown" = not published. Checked 2026-10-22.
1. Jobber: lowest published entry price for a full CRM
Jobber Core is $29/mo billed annually (a promotional $21/mo for the first 12 months if you subscribe before Oct 30, 2026) or $49/mo with no commitment, for 1 user. Extra users are $29/mo each. Jobber's window cleaning page lists optional line items on quotes (for upselling add-ons like gutter cleaning or pressure washing), automatic quote follow-ups, online quote approval with deposits in client hub, and map routing. Automated client reminders, automatic payments and QuickBooks Online sync start on Connect ($99/mo billed annually). Online card payments are 2.9% + 30¢ and ACH is 1%. The free trial is 14 days on Grow with no credit card. See Jobber plans
2. Housecall Pro: more users included at each tier
Housecall Pro Basic is $59/mo billed annually ($79/mo monthly) for 1 user and already includes online booking, estimates, invoicing and a price book. Essentials ($149/mo annually, $189/mo monthly) includes 5 users and adds routes, checklists, photo reports, employee GPS tracking and QuickBooks Online sync. MAX ($299/mo annually, $329/mo monthly) includes 8 users and adds recurring service plans and route optimization. Its window cleaning page mentions quoting by panes, stories, screens and hard-water cleaning, plus rain-delay reschedule notifications. Card processing starts at 2.59% and bank payments are 1%. There are no long-term contracts and a 14-day MAX trial with no credit card. See Housecall Pro plans
3. ResponsiBid: instant online quotes, paired with your CRM
ResponsiBid isn't a full field service CRM. It's a quoting and sales automation tool that names window cleaning, pressure washing and gutter cleaning among its best fits. The Startup plan is free and includes the quoting calculator, multiple service tiers, auto-upsell and a sales pipeline. Scaling ($179/mo) adds instant quoting on your website, email follow-up, unlimited sub-users and connections to Jobber, Housecall Pro, ServiceMonster, Markate or Google Calendar for scheduling. Pro ($229/mo) adds service bundles, text follow-up, CrewCal scheduling intelligence, customer self-scheduling, Zapier, review invites and deposits. There's a one-time setup fee whose amount isn't published, no long-term contract, and a $50/mo seasonal pause for up to 4 months a year on monthly plans. Annual pricing and card fees: unknown.
Which should you pick?
- Solo window cleaner: Jobber Core has the lowest published price for a full CRM with quoting, scheduling and invoicing.
- Crew of 2-5: Housecall Pro Essentials includes 5 users for $149/mo billed annually. Five users on Jobber Connect is listed at $149/mo billed annually too (5-user tier), so compare the features you need.
- Lots of web leads asking for prices: add ResponsiBid (Scaling or Pro) on top of Jobber or Housecall Pro so customers can get an instant quote on your website.
- UK window cleaners: these tools price in USD. UK round-management apps such as Squeegee (from £15.83/mo + VAT per its pricing page) are built for rounds and Direct Debit; we haven't fully reviewed them yet.
Comparing the two big CRMs in depth? Read Jobber vs Housecall Pro. More: all window cleaning tools · pressure washing tools · ResponsiBid pricing details
FAQ
What is the cheapest window cleaning software?
Of the tools we checked on 2026-10-22, ResponsiBid's Startup quoting plan is free, and the cheapest full CRM is Jobber Core at $29/mo billed annually ($49/mo with no commitment), with a $21/mo first-year promo for annual sign-ups before Oct 30, 2026.
Can window cleaning customers get an instant quote online?
Yes. ResponsiBid lists instant quoting on your website on its Scaling ($179/mo) and Pro ($229/mo) plans. Jobber and Housecall Pro list online booking and request forms.
Does ResponsiBid replace Jobber or Housecall Pro?
No. ResponsiBid says it works alongside your CRM, with connections to Jobber, Housecall Pro, ServiceMonster, Markate and Google Calendar for scheduling, invoicing and payments.
Which window cleaning software includes multiple users?
Housecall Pro Essentials includes 5 users and MAX includes 8. Jobber charges $29/mo per extra user or offers 5-, 10- and 15-user tiers. ResponsiBid allows unlimited sub-users on Scaling and Pro.